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Technical Editing

Technical editing is a quality control occupation. At PPI, it is the skill of transforming text into a cohesive and polished document with the level of technical editing contingent upon time and money and condition and quality of the submitted document.

Benefits from Our Editorial Services

The benefits from using PPI for your editorial needs are:

  1. Customized editorial services
  2. No uncertainty about the editorial services provided
  3. Introductory editor meeting to establish due dates and discuss any issues
  4. Accurate estimate and schedule
  5. Established process to ensure a quality product and deadlines are met.
Technical Editing Process Between Writer and Editor
1. 2. 3.  
Once technical writing is complete, the writer submits document for edit with filled out work order. Editor reviews submitted document and work order noting any items that need to be clarified before editing. If a CRM activity has not been created, the editor will create an activity. Editor sets up meeting with writer to discuss editorial process.  
4. 5. 6.  
Editor and writer meet, establish type of edit to be performed, discuss any unusual issues, and negotiate a due date. Editor edits document based on work order and discussion with writer. Once edit is complete, editor returns document to writer with questions to be addressed. Writer receives document, reviews edits, and addresses all questions by marking changes in the document. Writer returns document to editor.  
7. 8. 9.  
Editor receives document, reviews changes, and ensures edits are incorporated correctly. Once edits are complete, editor performs quality assurance on the document. Editor returns document to writer with signed work order.  
Writer reviews document ensuring the editor did not change technical content and document is finished. If document is complete, the editing process is complete.  If the document needs more changes, the writer returns the document with work order and new due date and steps 6 through 10 are repeated until the document is complete.      


Style Guides and Specifications

At PPI, editors have experience with applying styles from numerous sources, such as the following:

The ACS Style Guide: Effective Communication of Scientific Information

The Chicago Manual of Style

Government Printing Office Style Manual

MLA Handbook for Writers of Research Papers

Oxford Style Manual.

Levels of Technical Editing

Because technical editing is difficult to define, PPI has divided our technical editing services into five levels with a level 1 being the most thorough and level 5 being the least thorough. From these five levels, you can customize services depending on your needs and time and money constraints. The five levels are listed in the following table.

Edit Level Edit Type Editing Activities
1. 2 3 4 5 Coordination • Quoting the project
• Entering and assigning activities into the database (CRM)
• Negotiating, establishing, and renegotiating due dates with the customer
• Ensuring correct page numbers and spelling in the document
• Communicating with the customer the document’s progress.
  Integrity • Checking text and page numbers in table of contents
• Ensuring tables, figures, references, etc., cited in text appear in the document
• Verifying lists, paragraphs, figures, etc., numbered or lettered consecutively
• Guaranteeing no duplicate table and figure titles Checking hyperlinks to references
• Ensuring consistency between multiple volumes.
Screening • Verifying subject and verb agreement
• Reviewing sentences for fragments and run ons
• Checking graphics for consistency with line weight, call out font, arrowheads, etc.
• Formatting tables consistently.
  Format • Checking style, size, and typeface for headings, titles, bullets, etc.
• Inserting appropriate page breaks
• Placing tables and figures appropriately in document
• Ensuring consistent justification for text, callouts, cautions, warnings, etc.
• Choosing correct size and layout of pages.
  Mechanical Style and Language Edit • Ensuring consistent use of capitalization and spelling
• Applying numbering mechanics
• Performing acronym/abbreviation control
• Checking format for bibliographic references
• Using punctuation consistently
• Ensuring parallelism in sequences.
  Substantive • Substantive Arranging document logically
• Including appropriate appendices
• Creating single voice language
• Eliminating repetition and redundancy
• Removing contradictory or inconsistent statements
• Ensuring no missing material
• Deleting irrelevant or inappropriate material
• Following copyright laws
• Questioning plagiarism and sourcing borrowed information.

Additional Editorial Services

You can also request the following additional services:

  • Researching numerous references
  • Rewriting major sections
  • Locating missing items
  • Editing handwritten information
  • Compiling from multiple iterations of a document
  • Incorporating changes from more than one iteration of a document
  • Verifying the accuracy of technical data
  • Dealing directly with more than one person.